Executive & Office Assistant

Executive & Office Assistant – Perm

Here at Osborne, we are currently working with a superb, growing company working in the nutrition and supplements sector, which is seeking to add an experienced Executive Assistant to their fast-paced, collegial team.

Location: South Dublin

In this role as Executive Assistant, the successful candidate can expect to be responsible for the following areas, among others:

Acting as first point of contact for the CEOs office, reviewing and prioritising inbound telephone, e-mail and postal communications, and responding/escalating as appropriate.

Act as the right-hand person to our CEO, managing their busy schedule, including organizing internal and external meetings across multiple time zones & location

Proactive travel management to include researching and booking travel, creating detailed itineraries, and providing any required assistance with visas

Coordinate office events and activities, assist in organising corporate events, meals, conferences and group activities. Organisation of Board Meetings and other strategic off-site meetings

Engage with other members of the Executive Leadership Team to understand business needs and priorities

Communicating with internal and external parties, while exhibiting the highest degree of professionalism, courtesy and diplomacy

Handle sensitive information with the utmost discretion and confidentiality.

Assist in the preparation and distribution of presentation and meeting materials including carrying out research as directed.

Update and champion modern office management processes and the use of available databases and IT systems

Provide administrative & office support to strategic internal projects where required, including but not limited to, IT, HR and other Office Management projects

You should apply if you satisfy all or most of the following characteristics:

A demonstrable track record of supporting and working at senior executive level

5+ years of administrative support experience

Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook

Strong organizational and analytical skills

High level of written and verbal communications

Be self-directed, take initiative and be proactive

High-level of attention to detail and accuracy.

Must exhibit flexibility, prioritization skills and ability to multi-task

An understanding of confidentiality issues and the use of discretion is essential

If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne Recruitment is an equal opportunity employer.

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