Administrator/Receptionist (Fixed Term Contract)

PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.

• Reporting to the Cork BU Administration Manager

In this role, you will have a lot of variety from covering the Reception Desk when the Receptionist is not available to providing Admin Assistance and supporting the Department doing any other adhoc duties as they arise.

Some of the activities include:

• Provide reception cover as needed, ensuring the smooth operation of a busy front desk.
• Welcome and assist clients and visitors to the office in a professional and friendly manner.
• Issue visitor and contractor security badges in line with company procedures.
• Capture, print and file staff photographs for identification purposes.
• Monitor and manage the Cork Admin inbox, responding to or forwarding queries as appropriate.
• Coordinate couriers, taxis, and meeting room bookings.
• Order and maintain office supplies and stationery for the Cork office.
• Deliver general administrative support to various departments, the admin team, and project-related activities, as well as undertake ad hoc tasks as required.
• · Excellent communication and interpersonal skills.
• Fluency in English, essential due to the nature of the role.
• Strong administrative skills with attention to detail.
• Professional and courteous telephone manner.
• Proven experience in meeting and greeting clients and visitors.
• Friendly, positive, and adaptable approach to work.
• Demonstrated ability to work effectively on own initiative.
• Strong multitasking and prioritisation abilities.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint (experience considered an advantage).

Why join PM Group?

We are an international project management firm with a team of 3,600+ people and has been recognised for several successful projects, and have received numerous awards over the years. Below is just a snapshot of our achievements to date:

• Industrial Building Project of the Year Award (2024): PM Group won this award at the Irish Building Design Awards for designing and constructing a pioneering biologics innovation acceleration facility. It is equipped with the latest technology for producing life-changing cancer treatments.
• Advancing Gender Equality Award (2024): At the National Diversity and Inclusion Awards, PM Group was recognised for its commitment to fostering a diverse, inclusive, and equitable workplace.

Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

On joining PM Group you can look forward to

Continued Professional Development: You will have the opportunity to maximize your potential by working on innovative projects and challenging assignments. We support continuous learning and career advancement.

International Exposure: With a global presence, you will have the opportunity to collaborate with international teams and work on projects worldwide, enhancing professional growth and cultural understanding.

Employee Ownership: As an employee-owned firm, PM Group promotes a shared sense of ownership and responsibility, contributing to a positive and inclusive workplace culture.

Innovation and Flexibility: The company fosters a culture of innovation and flexibility, encouraging employees to challenge conventional thinking and inspire positive change.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.