Administrative Assistant Grade 4 New - Galway - ref. m36187723

apartmentCPL placeGalway calendar_month 

Administrator Grade 4

Are you a fast, accurate typist with a strong administrative background?

Do you thrive in a busy office environment, supporting senior staff and managing multiple responsibilities with ease?

We're looking for a highly organised and detail-focused Administrative Support Officer to join a public sector team delivering essential services within the health system based in Galway City. This is a fantastic opportunity for someone with strong typing and coordination skills who wants to be part of meaningful, people-focused work.

Key Responsibilities:

  • Provide full administrative support
  • Process, verify and record invoices — including utilities, agency, storage, cleaning, and printing services
  • Handle purchasing and order processing (janitorial supplies, oil requests, etc.)
  • Perform general admin duties such as filing, data entry, typing, photocopying, and scanning
  • Take minutes and prepare documentation as required
  • Manage correspondence and queries via phone, email, and post
  • Liaise with stakeholders to resolve service and invoicing issues
  • Arrange and attend site visits with potential contractors for cleaning tenders
  • Support committee meeting logistics and reporting
  • Undertake additional tasks as assigned by the SEO or Staff Officer

What You Bring:

  • Excellent typing speed and accuracy (essential)
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Strong communication and interpersonal skills — written and verbal
  • Experience in minute-taking and document preparation
  • Ability to work independently and as part of a busy administrative team
  • Attention to detail, excellent organisation, and a strong sense of priority
  • Dictaphone typing experience is a plus, but not required
  • Familiarity with procurement and invoice procedures is an advantage

For more information, please email [email protected]

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