Assistant Company Secretary- 9 month contract New
Function: Risk and Compliance
Reports to: Company Secretary / Chief Risk and Compliance Officer
Location: Dublin
About the Role
The Assistant Company Secretary will work closely with the Company Secretary to support the Board and its Committees in fulfilling their governance responsibilities. This role ensures that timely and accurate information is provided to the Board and Committees, supporting efficient decision-making and communication between senior management and the Board.
The successful candidate will coordinate meetings, including preparing agendas, board packs, and minutes, and reviewing submitted papers. They will also facilitate induction, training, and ongoing professional development for Board and Committee members.
The role involves supporting multiple Board and Committee meetings throughout the year, taking detailed minutes, and managing corporate governance processes in line with best practice.
Key Responsibilities- Provide company secretarial and corporate governance support to the Company Secretary, executive team, Board, and sub-committees.
- Take detailed minutes of Board, Advisory Council, and sub-committee meetings.
- Coordinate changes to Board and sub-committee memberships.
- Support the collection, collation, upload, and distribution of Board and Committee papers using board management systems, liaising with relevant stakeholders.
- Assist in coordinating Board and Committee meetings and managing a corporate governance reporting calendar.
- Develop and manage a training programme for the Board.
- Liaise with internal teams to ensure efficient provision of information and effective communication flow.
- Assist with ad-hoc projects to enhance governance standards and company secretarial services.
- Support compliance with relevant legislation and corporate governance codes.
- Contribute to the development of corporate governance policies and procedures.
- Manage governance-related content on corporate websites and in Annual Reports.
- Relevant third-level honours degree or professional qualification (e.g., company secretarial, legal, accounting).
- Part or fully qualified with ICSA or equivalent.
- Minimum 2–3 years’ experience in a company secretarial role or similar position.
- High level of accuracy and attention to detail.
- Ability to distill large volumes of information into clear and detailed minutes.
- Experience with board management systems (e.g., Diligent) is desirable.
- Strong interpersonal and communication skills at all organizational levels.
- Excellent minutes and report writing skills.
- Discretion and confidentiality.
- Ability to work independently and use initiative.
- Ability to perform under pressure and meet tight deadlines.
Contact Ingrid on 015005922/ [email protected]