IGPNEA National Executive Administrator
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Application Details
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description
Part time Position: 30 Hours per weekHours will be agreed with IGPNEA Director of Nursing (Education) and the Members of the
IGPNEA Board.
Location of Post: The successful candidate will work from home. Heat and Light expense allowance @ €3.20 per- 5 hours worked
Starting date: June 2025
Closing Date for Application: Tuesday 17th June
Reporting Relationship: Reports directly to the elected IGPNEA Director of Nursing (Education) and the Members of the IGPNEA Board.
Works closely with the NEC Committee and other expert groups within the Association.Principal Duties and Responsibilities:
Duties will include:
Dealing appropriately and efficiently with communications, queries and callers to the IGPNEA, implementation of the office management procedures, provision of all administrative support required by the IGPNEA Director of Nursing (Education) and the Members of the IGPNEA Board
Provision of cover to staff colleagues during periods of leave of absence, good team working skills.Correspondence: Dealing with all phone calls, emails, and WhatsApp messages to the IGPNEA. Sending out correspondence and WhatsApp and e-mail alerts as necessary.
Maintain confidentiality and a high level of professionalism.
Information Officer: Give advice on non-clinical matters relating to practice nursing to members and non-members, refer queries to appropriate people e.g. IGPNEA Director of Nursing (Education), the Members of the IGPNEA Board, PDCs etc. Develop reference library of research and articles for IGPNEA Members in conjunction with IGPNEA Education sub-committee.
Work with social media officer to manage all content on the IGPNEA website and with other educational groups to form links from the IGPNEA website to appropriate educational opportunities.Work closely with the Membership and Administration Officer to establish cloud-based access for administration and communication activities including transfer/archive existing documentation.
Create a culture of using Microsoft Office 365 and MST for Communication activities. Data Controller/ Data Protection Coordinator: Update Data Protection Policy as necessary. Manage requests received from outside bodies for IGPNEA mailing lists.
Manage requests for use of the IGPNEA logo.
NEC Meetings and AGM: Organise meetings; draft agenda with IGPNEA Director of Nursing (Education) and the Members of the IGPNEA Board; record, type and distribute approved minutes of meetings; carry out any decisions or actions; coordinate and type annual report.Attend NEC meetings, National Conference and AGM and other meetings as indicated by the IGPNEA Director of Nursing (Education) and the Members of the IGPNEA Board.
IGPNEA National Educational Conference. Link person for host branches. Assist the local branch with administrative support. Seek corporate sponsorship for the event, link person for exhibitors, book exhibitors, issue invoices and receipts.Assist with the event during the conference
- This vacancy is suitable for Remote/Blended working
- Sector:
- Experienced [Non-Managerial]
Candidate Requirements
Essential- Minimum Experienced Required (Years): 3
- Minimum Qualification:Level 6 (incl Higher Advanced Certificate & National Craft Certificate)
- Ability Skills:Administration, Communications, Computer Literacy, Financial
- Competency Skills:Flexibility, Initiative, Problem Solving, Teamwork