Executive Support Analyst

Location: Dublin

JOB PURPOSE

You will provide a range of efficient, effective, professional and value-adding secretarial support to Accenture Leadership, enabling the Managing Directors to focus their time according to their business priorities.

Working hours 9.00am- 5.30pm – this is a hybrid role.

SCOPE

The role involves working cohesively with EA colleagues in offshore locations.

This specific role will also work closely with the EA to Country Managing Director, providing support as required and providing holiday cover for other EAs. Success in the Executive Assistant role is measured by a combination of feedback from the Accenture Leadership team to whom EA services are provided and feedback from EA Supervisor.

YOUR RESPONSIBILITIES:

• Scanning of email, identifying regular tasks for EA to complete e.g., meeting requests progressed without consultation with MD

• Agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.
• Creates logical itinerary based on MDs availability.
• Provides support with travel documentation and procedures including visas.

• Takes brief and delivers full event management within budget.
• Prepares agenda as directed by MD.
• Onsite event support

• Develop relationships with MD’s clients and their EAs
• Establishes network across home UKI and Global EA community.

• Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting; brand compliance; proof reading materials for consistency, grammar, and spelling

• Assists with miscellaneous complex administrative tasks, examples of which would include:
• Locating and completing standard Accenture forms
• Invoicing and accounts reconciliation support : POs/EFTs
• Compiling and updating distribution lists
• Time and expense reporting
• Office/meeting room bookings
• Booking AV support
• Booking catering
• Arranging gifts
• Shares knowledge with team members, working collaboratively to deliver business results

• Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation
• Work with EAs to ensure seamless support of the Accenture Leaders
• Attend regular internal forums and calls
• Provide cover for other EA team members during periods holidays or unplanned absences