Administrative Assistant New

My client, based in North Dublin, is seeking a Receptionist / Administrative Assistant to join their busy head office team in a job-sharing capacity. This part-time, permanent role is a great opportunity for a professional, personable individual who thrives in a structured and people-facing environment.

You’ll act as the first point of contact for visitors and callers while also supporting wider administrative tasks to ensure smooth day-to-day operations. A full induction and training programme will be provided to help you settle in and succeed in the role.

Key Responsibilities:

• Welcome all visitors in a warm and professional manner
• Operate the main switchboard and handle call redirection
• Manage sign-in procedures and ensure compliance with health & safety protocols
• Conduct temperature checks and maintain visitor logs
• Monitor stock and reorder office, kitchen, cleaning, and first aid supplies
• Handle incoming and outgoing mail, including franking and posting
• Coordinate meeting room bookings and maintain tidy shared spaces
• Keep fire safety documentation updated and report maintenance issues
• Assist with booking travel, accommodation, and visa applications
• Organise staff and charity events as needed
• Issue invoices and PODs to customers
• Provide general admin support to the wider office team

Skills & Experience:

• Minimum of 2 years’ experience in a similar receptionist or admin role
• Excellent communication and interpersonal skills
• Confident using Microsoft Office Suite (Outlook, Word, Excel)
• Friendly, reliable, and professional in both attitude and appearance
• Highly organised with strong attention to detail
• Ability to work on own initiative and as part of a team
• Full driving licence
• Must be available to work fully on site during office hours

Role Structure & Benefits:

• Part-time job-share: 5 days across a 2-week rotating cycle
• Week 1: Wednesday–Friday
• Week 2: Monday–Tuesday
• Working hours:
• Monday–Thursday: 08:30–17:00
• Friday: 08:30–16:00
• Salary: €15,000 per annum (pro rata of €30,000 FTE)
• Hourly rate: €14.79
• Free on-site parking
• 22 days annual leave (pro rata), increasing with service
• 5% employer pension contribution
• Enhanced maternity pay: 80% of salary after 1 year’s service

If you have strong front-of-house experience and a proactive, team-oriented attitude, please contact [email protected] for more information or to apply.