[ref. l7187820] Galway - Administrative Assistant New

Our Client, an Educational Institution is looking to hire an Administrative Assistant on a temporary Full Time Contract for 3 months.

This position sits within a busy academic setting and offers the opportunity to manage and coordinate a suite of part-time programmes in Humanities, Languages, and Science. You’ll be the primary point of contact for students and staff, helping to ensure the smooth delivery of courses and a positive learning experience.

Role Requirements:

• Excellent administrative, planning and organisational skills.
• Excellent interpersonal and communication skills
• An empathetic and sensitive approach to working with non-traditional/mature students.
• Capable of working unsupervised on own initiative and as part of a team
• Excellent IT skills including Microsoft suite SharePoint, Teams, PowerPoint, Outlook, Word and Excel
• Knowledge of Canvas (Virtual Learning Environment) and CRM Recruit would be desirable

Role Responsibilities:

• First point of contact for all current and prospective students providing information and guidance on course content, registration procedures, study commitments, credit requirement and assessment schedules.
• Plan and manage the online learning timetable and course assessment schedule for a series of modules and programmes (i.e. online programme tutorials and seminars, study schedules, course handbooks), liaising with lecturers in relation to all aspects of programme teaching requirements and planning & management of linked on-campus class-based examinations where necessary.
• Preparation of marks for exam board meetings in association with course lecturers. This includes all administrative duties in relation to compilation of provisional results for Programmes Boards, working directly with the Examinations Office in relation to broadsheets and preparation of examination results for Summer and Autumn exam boards.

For more information, please email [email protected]